Centenary College Copyright Policy

As of August 23, 2012

Centenary College expects all students to comply with federal, state, and local laws governing copyrighted digital material. This procedure establishes a written plan required of the College under the regulations associated with the Higher Education Opportunity Act of 2008 (H.R. 4137). It is the intent of Centenary College to inform students about copyright law and campus policies related to violating copyright law as well as civil and criminal penalties for unauthorized distribution of copyrighted materials. The College also will provide information about alternatives to illegal file sharing.  Period review of this procedure will ensure effectiveness of the plan.


Annual disclosure

Each academic year, in conjunction with the beginning of each term start (traditional, accelerated, and online), an email notice will be sent to every individual having a Centenary College network account to inform them that illegal distribution of copyrighted material is prohibited and may subject them to criminal or civil liability. The notice provides a link to Centenary’s Computers and Networks Acceptable Use Policy and to the Centenary Copyright Policy.
Combating unauthorized distribution of copyrighted material. 

  • As part of an ongoing effort to educate users, information and resource links about copyright and student responsibilities are provided on the campus website, in the Student Handbook, and in the college catalog.
  • Centenary College utilizes a network tool which automatically relieves bandwidth congestion based on the behaviors of application types. If unusual traffic on the network is detected through routine monitoring, IT staff will make every effort to identify the exact computer and user that is the source of the abnormality. Violators will be contacted by the IT staff and the use of P2P software will be verified. First time violators will be informed of the infringement of College guidelines on copyright and of the acceptable use of the Centenary College network.
  • Violators will be subject to the disciplinary procedures of the College as described in the Student Handbook and the Centenary College Computer Use Policy.

Alternatives to illegal file sharing

EDUCAUSE provides a comprehensive list of legal downloading resources on its website at http://www.educause.edu/legalcontent. Students are directed to this website for links to appropriate sites.

Periodic review

Information Technology is responsible for maintaining data on network use problems and violations. This information is summarized annually and provided as part of established program review. The policy and procedures will be reviewed collaboratively by the individuals noted below.


  • The Dean of Students or his/her designee is responsible for administration of this procedure in terms of student disciplinary measures.
  • The Director of Information Technology and Chief Information Officer is responsible for periodic email communication with students and for monitoring network use.
  • The Provost and Chief Academic Officer is responsible for the distribution of the Copyright Policy at the start of each term.