DCSIMG

Centenary College Institutional Refund Policies

The following is a summary of Centenary College’s refund policies with regards to tuition, room & board, and fees. 

This policy is used to determine the adjusted costs the student is obligated to pay the College after the percentage to be refunded has been applied.  The date used to calculate the refund percentage will be one of the following:

1. The date the student submits an Add/Drop form to the Registrar’s Office;

2. The date the student submits an Official Withdrawal or Leave of Absence form to the Office of Student Engagement & Services;

3. The date the college is notified that the student has ceased participating in an academic related activity for all courses. 

Please Note: This policy is not to be confused with Federal and State regulations regarding the return of federal and state aid funds when a student receiving federal and state financial aid withdraws or takes a leave of absence.  (Federal and State aid includes all aid identified on a student’s financial aid award as a federal or state; scholarship, grants and/or loans) 

A separate calculation, to determine the aid which must be returned if any, is done according to federal and state regulations.   The date used in determining the federal refund policy will be the last date of attendance,  in the applicable term’s courses. However the percentage of funds that must be returned, as prescribed by the regulations, may not match the percentage used to determine costs.  This may then create a balance owed by the student to the college, above any prior unpaid balance or a balance due on federal grants, which must be repaid directly to the federal government.

For example, if you withdraw from all of your classes in a traditional undergraduate program 4 weeks after the semester started, you will receive no refund of your tuition according to the Institutional Refund Policy. In addition, you will have completed 4 of 15 weeks of the semester which is about 26%.  As a result, you will be eligible to retain about 26% of your federal aid and the remaining 74% of your federal aid may be returned to the federal government.

Changes are effective July 1, 2012

For detailed information see our Student Withdrawal and Return of Federal Title IV Funds Policy page. 

Traditional Undergraduate and Graduate Program Students - Fall & Spring Semesters*

Refunds of the Semester Charges paid will be made in accordance with the following schedule:

Withdrawal Prior to the 1st day of the Semester

100%

Withdrawal During the 1st week week of the Semester

75%

Withdrawal During the 2nd week of the Semester

50%

Withdrawal During the 3rd week of the Semester

25%

Withdrawal after the 3rd week of the Semester

0%

The date used to calculate the specific period of enrollment shall be the date on which the student notifies the College, as stated above, of his/her intent to withdraw or take a leave of absence from the college or a course.  Refunds will be made in accordance with any federal and/or state loan or grant program regulations.

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Traditional Summer Programs*:

Refund of Semester Charges will be made in accordance with the following schedule:

Withdrawal Prior to the 1st day of a Summer Session

100%

Withdrawal During the 1st week of a Summer Session

75%

Withdrawal During the 2nd week of a Summer Session

50%

Withdrawal After the 2nd week of a Summer Session

0%

The date used to calculate the specific period of enrollment shall be the date on which the student notifies the College, as stated above, of his/her intent to withdraw or take a leave of absence from the college or a course.  Refunds will be made in accordance with any federal and/or state loan or grant program regulations.

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On-ground & Online Accelerated Undergraduate & Graduate Programs (SPS formerly CAPS)*:

Refund of a course’s charges will be made in accordance with the following schedule:

Withdrawal Prior to the start date of each course/session

100%

Withdrawal During the 1st week (first and seventh day of each course/session)

75%

Withdrawal During the 2nd week (eighth and fourteenth day of each course/session)

50%

Refund after the 2nd week (after the fourteenth day of the course/session)

0%

The date used to calculate the specific period of enrollment shall be the date on which the student notifies the Online/Graduate Office, in writing on a Drop Form, of his/her intent to withdraw or take a leave of absence from the college or the course.  Refunds will be made in accordance with any federal and/or state loan or grant program regulations as applicable.

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* Due to new regulations regarding the return of Federal and State funds, any student receiving Federal/State grants or loans should contact the Financial Aid Office (ext. 2350) before withdrawing or taking a leave of absence.

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Exceptions to Refund Policy

The following pertains to all College refund policies.  Exceptions to the College refund policy, to pro-rate cost to number of weeks in attendance, may be made based on documentation of extraordinary circumstances, such a medical condition/emergency or accident, death of an immediate family member or military deployment.  Request for extraordinary circumstances should be submitted immediately, however, no request will be considered 30 days beyond the end of the term in question.

To apply for an exception, you will need to submit a brief written statement of explanation and documentation to:

Centenary College
Bursar’s Office
400 Jefferson Street
Hackettstown, NJ 07840
Fax: 908-850-8313
bursar@centenarycollege.edu

Contact Us

 

Student Billing Hours:

Monday to Friday –
8:30 AM to 4:30 PM

 

General Office:

Telephone: 908-852-1400x2245
bursar@centenarycollege.edu

 

Staff Contact

Suzanne M. Cubberly
Bursar

Rosemary Pepe
Assistant Bursar
peper@centenarycollege.edu

Patricia Riley
Student Billing
Traditional Programs
rileyp@centenarycollege.edu

Esther Hernandez 
Student Billing
Accelerated Programs
Hernandeze02@centenarycollege.edu

Yvonne Billig 
Accelerated Programs & Collections
billigy@centenarycollege.edu